Event Services

The Student Centers staff will help support you through every step of your event, from reserving the perfect space, to planning all aspects of the event, to day of execution.

Here is a list of some of the services we offer:

When you're ready to make your reservation, go to our Reservations page >>


Furniture & Setup Advising

The Student Centers maintain our own inventory of furniture free of charge to clients. As this inventory is limited, furniture is reserved on a first-come, first-served basis. Please make furniture and setup requests at least 3 weeks prior to your event. Additional fees will apply for furniture rentals outside our available inventory. 

Simplify your setup requests by choosing from our different Room Setup Styles.

Audio/Visual Equipment

Groups may choose to reserve audio/visual equipment for their event. See the pricing matrix below for equipment pricing. Please make AV requests at least 3 weeks prior to your event. 

Please note:  An A/V Technician is required when reserving some A/V equipment. 

Audio/Visual Equipment Price
A/V cart Free!
Extension cords, power strip, other necessary cables Free!
CD/DVD Player $50
Tape Deck $50
TV/VCR Unit $100
Flat-screen Monitor $50
LCD Projector $200
Overhead Projector $40
Mini-amp Sound System with 30-pin iPod connection and wired microphone (Student Groups only) $45
Small Sound System with 1 wired microphone $75
Deluxe Sound System with 1 wired microphone (Recommended for large events) $150
Paper Flip Charts with pens $40
Data Jack Activation (Wired Internet) $50

Accessibility Resources Advising

To ensure the intellectual richness of research and education, the University of Chicago seeks to provide an environment conducive to learning, teaching, working, and conducting research that values the diversity of its community. The University strives to be supportive of the academic, personal and work-related needs of each individual and is committed to facilitating the full participation of students with a disability in the life of the University. 

Organizations can work with Student Centers staff to provide resources, support and accommodations for all guests with disabilities and work to remove physical and attitudinal barriers, which may prevent their full participation in the University. There are a number of resources available including the RSO Accessibility Checklista guide to Communicating with Individuals with Disabilities, and Student Disability Services. Work with our event planning staff to help create an inclusive space for all.

Recommended Caterers

We require our clients to make all their catering arrangements from a licensed and insured food service providor. We are pleased to provide you with our current Recommended Caterers list that includes several vendors who can offer a wide array of options.

Please note: All caterers will be held responsible for following the catering guidelines. All caterers must provide a certificate of insurance showing proof of: (1) General liability insurance in the amount of $1,000,000 and (2) Worker’s compensation coverage (general liability coverage of caterers who provide and/or serve alcoholic beverages should indicate that alcoholic beverages are included in the coverage).

Groups intending to serve alcohol must additionally submit an Alcohol Request Form. Please see our Alcohol Request Form page >> for more details.

Recommended Rental Vendors

The Student Centers staff has made connections with a number of vendors who provide rental equipment to help make your event a success. When renting items from these vendors additional charges will apply.